SEARO Group Guidelines

Administrative Considerations

Joining or Leaving the Discussion Group

The SEARO Group is a closed discussion group. To have your e-mail address added to, or removed from the group's distribution list, please contact Gale Giesbrecht at galeg@ccohs.ca.

Sending Messages

To send a message to the group, address it to pestsearo@ccohs.ca. All group participants will receive copies of your message in their regular e-mail mailboxes.

Receiving Messages

You will receive copies of all messages sent to the group by other participants. These messages will arrive in your regular e-mail mailbox. You will be able to identify them as originating from the list because they will be from pestsearo@ccohs.ca and the subject lines will have the prefix [pestsearo].

Message Archives

All messages sent to the discussion group will be archived for viewing on the web. The archives are accessible by username and password. The username and password for the SEARO archive has been sent to you separately.

Click here to go to the SEARO archive .

Technical Considerations

Plain Text

Please send messages in ASCII or "plain text" format. Discussion group participants use a variety of computers and e-mail software, some of which may not be able to read messages that contain HTML, fonts, colours and other formatting.

Identifying Yourself

At a minimum, please add your name, affiliation, geographical location and e-mail address at the end of messages you send to the list. Your e-mail address alone may not identify you clearly, and may not be visible to some message recipients. Most e-mail software packages allow you to create "signature files" for this very purpose.

File Attachments

File attachments can be sent to the SEARO discussion group, but large attachments (larger than 100K) are discouraged. If possible, please send attachments as plain text (ASCII) or Rich Text. If you attach documents in other formats (e.g. Microsoft Word, Microsoft Excel, Corel WordPerfect), not all recipients will have the software necessary to view them.

No Confirm Reading or Confirm Delivery

If you use Pegasus Mail, Microsoft Outlook or another e-mail software package with Confirm Reading and/or Confirm Delivery options, please ensure that they are switched off when you send a message to the SEARO list. Otherwise, a number of Confirm Reading and/or Confirm Delivery messages may be sent to all list members.

If You Are Going to be Away

If you are going to be away from your e-mail for a period of time, and if your e-mail software has an autoreply function (i.e. the ability to automatically generate messages to the effect of "I'm going to be out of the office until such and such a date"), please ask to have your e-mail address removed from the SEARO distribution list temporarily. Otherwise, other SEARO Group participants may receive multiple copies of your "I'm going to be out of the office" message.